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Club and Organizational Manual
 
document Travel - Travel Protocol
This Protocol is to be observed for all official trips. Failure to do so may result in referral to the campus judicial system. a. All ECSU rules, regulations and policies are in effect while participating in official club travel. b. Cohabitation is prohibited. c. The presence and/or use of...
rating 07 Jul, 2015
document Travel - Trips and Conferences
All clubs and organizations making in state or out of state trips must have permission from the Vice President for Student Affairs (or designee) and the Director of Student Activities/Residence Life (or designee). Request should be submitted at least two (2) weeks prior to departure to allow for...
rating 08 Aug, 2017
document Unauthorized Expenditures
The following is an excerpt from the State Comptroller’s Accounting Procedures Manual for Activity and Welfare Funds. Expenditures for the following items will not be made from activity or welfare funds: A. Routine expenditures such as equipment, supplies, forms and postage for State use. B....
rating 07 Jul, 2015
document Vehicle Request Policy and Procedures
EASTERN CONNECTICUT STATE UNIVERSITY VEHICLE REQUEST POLICY & PROCEDURES (Updated 7/17) Failure to comply fully with this policy may result in loss of vehicle use privileges for the operator and the operator’s department. Please contact Scott Smith, University Vehicle Coordinator, with any...
rating 08 Aug, 2017
document Voucher
The SABO Voucher form is used to process cash advances and reimbursements. A voucher is a request by the club to have SABO process a check. The club must attach the minutes with the motion that approves the expense and any original supporting documentation. Vouchers are not needed for any payments...
rating 07 Jul, 2015
document WalMart Community Card
New to Eastern this year is the Walmart Community Card. The Community Account was designed by Walmart Corporation to service governmental agencies, schools and hospitals. The purpose of the card is to simplify the purchasing process for students and staff by facilitating point of demand...
rating 07 Jul, 2015
document Walmart Community Card Policies and Procedures
ECSU Walmart Community Account For Student Government, CAB, and Housing Spending 1. Policy Statement 2. How it Works 3. Walmart Community Program Overview 4. Recordkeeping/Receipt Retention and Audit Requirements 5. Responsibilities of Cardholder 6. Misusing the Walmart Card 7. Lost or Stolen...
rating 07 Jul, 2015
document Year End
Closing the Books at the End of the Year The University’s fiscal year runs from July 1st thru June 30th. All clubs must report to SABO all outstanding bills that have not been paid by June 30th. Funds will then be reserved to guarantee payment for all outstanding bills. If no notification is...
rating 07 Jul, 2015

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